STRATFIELD TURGIS PARISH MEETING

Minutes of the Stratfield Parish Meeting held on
3rd March 2010 at 5pm at Potters Cottage

Present:  Mrs Sheila Campbell in the chair, Mr Simon Boase, Mr Jonathan Coyle, WPC
               Mandy Jewell, Professor Robert Walker.
Apologies:  Councillor Keith Chapman.

The minutes of the meeting held on 20th January 2010 were approved subject to the deletion from item 10.01.1f of the following: but not a big deal and the final sentence.

10.03.1 Matters arising from the minutes

a     Map board funding. Simon has spoken to Amanda Bassett but she had no
      record of our submission. Simon will resubmit our request.

b     Pond. No progress.

c     Telephone box. A letter has been received stating that there are no current
      plans to remove the box.

d     All Saints Church. The estate has withdrawn the planning application.
      In the light of comments from the conservation and planning officers,
      a revised plan will be submitted.

e     Garage. Sheila has written to the garage manager concerning litter/public
      nuisance/lighting etc and he says he is willing to cooperate to improve the
      situation. The signing for the garage toilets will be improved and deliveries
      will no longer be made during the night. Sheila is to meet the manager to
      review the situation on the 9th March.

10.03.2 Finance

a     Financial regulations. It was agreed to adopt the financial regulations
      tabled.

b     Social. Cheques were signed for the sum of £112.50 and £56.32 for the
          social and also for £30.36 for stamps and stationery.

10.03.3 Planning. No items.

10.03.4 Report on Social.                                                                                                                              

Simon reported that the village social evening at the Cricketers had been a success, with 16-18 people attending. Several of those attending expressed an interest in taking part in community activities. Alternative events, including a summer picnic, were discussed. Sheila was concerned about the cost and it was agreed to keep the cost down to around £100 for the next event.

10.03.5 Pavilion Lease.  
                                                                                                                                                 
4 items were discussed from the pavilion lease, viz, para 2, 5, 8 and 9. Para 
2 was agreed. Para 5, it was agreed to consult Penningtons regarding the
word “replace” and any implications if it was removed. A copy of our
insurance policy would be sent to the Cricket Club. Para 8, agreed to add a
break clause after 10 years. Para 9 was agreed, subject to Sheila checking
the original document.

10.03.6 Correspondence.                                                                                                   
a    Agenda for Passenger Transport Forum. Simon to attend the forum on
     March 19th on rural transport.

b    Country Watch report. Sheila attended a meeting where a proposal to
     build 4,250 houses in the Old Basing/Hatch area was discussed. If
     implemented, this proposal would result in an additional 60,000
     traffic movements per day. It was agreed to support the decision to
     oppose the scheme and provide financial support, viz, £1 per voter.
     The Save Our Loddon Valley Environment is also campaigning
     against the scheme.

c     Sherfield on Loddon Flood Plan. A new plan is being prepared and
      will link with the Emergency Plan. This will include identifying people who
      need help and those who can provide it. Sheila will ask Sherfield to send
      her a copy when it is completed.

d      A33 re-surfacing work 10-12th March. The A33 will be closed from 7pm
       until 6am on these 3 nights. Access to property will only be possible from
       the North. Sheila to check what is being done about emergency vehicle
       access and whether the emergency services have been informed.

e      Stratfords’ lease. The site formally leased by Stratfords is to be taken over
       by a new car dealer.

f      National Assoc. of Local Councils. Hampshire has asked our opinion
       about leaving NALC and forming a new association. It was agreed that
       reform from within is preferable to forming a new association. Sheila will
       inform Hampshire.

10.03.7 Date for AGM

It was agreed that Friday 14th May 7.30pm would be the date and time
for the AGM. Mandy Jewell would check to see if her Chief Inspector
could attend and give a talk.

10.03.8 Neighbourhood Watch.

Simon reported that the signs are in place.

10.03.9 Clerk’s report.

a      Neighbourhood Watch update.  31 packs have been distributed in the
                      village and 20 email addresses have been received.

b      Proposed speed restrictions through village. Proposals have been 
       received to introduce a 40mph speed restriction along the section of the
       A33 which passes through Stratfield Turgis and a 30mph restriction
       in Bottle Lane.  Objections or comments are required by 25th March and
       Sheila will write in support of the proposed restrictions.

c      Letter of engagement. A copy of a letter of engagement between
        Hampshire Association of Local Councils Internal Audit Service
        and Stratfield Turgis Parish Meeting has been received.
d       Hampshire Assoc. of Local Councils. A Training Calendar of events
        organized by HALC has been received.

e      Questionnaire. A questionnaire received from HALC was discussed and
       Sheila will submit our response.

f      Hampshire Now. This magazine is designed for older people and copies
       were distributed to those present for information.

g      Hampshire Countryside Services. Three points were discussed, viz,
       Small Grants Scheme (£51K available for distribution), the Countryside
       Access Forum (included comments on balancing Access with
       Conservation) and Rights of Way over ploughed land.

10.03.10 AOB  

Simon reported that we now have a Facebook Group.

10.03.11 Date of next meeting.

7th April 2010 at 5.pm at Potters Cottage.