09.12.2 | | Matters arising from the minutes |
| a | Mapboard funding: Simon had completed the LEADER programme application form for consideration. Keith mentioned he may have some grant money available if we were unsuccessful. |
| b | Pavilion lease: Edward Stancliffe is making the required updates to the lease and hoping to supply the Parish Meeting (PM) with a draft in January. This would then be reviewed by Penningtons. The Cricket Club will be expected to fund at least 50% of costs incurred in renewing the lease |
| c | Village 30: Sheila, Simon and Jonathan attended the meeting with Chris Patey of Mott Gifford. The proposals for a 30mph scheme in Bottle Lane, Turgis Green and a 40mph scheme along the A33 from south of Spanish Green to north of the Jekyll & Hyde met with approval. The PM would prefer the 40mph limit extending throughout the village however we need to be guided by the consultants. There were a number of hurdles still to be overcome but the matter is progressing. |
| d | Taxi share: It has been agreed to extend the taxi share scheme to Stratfield Turgis. This scheme operates on Wednesdays and will collect passengers at the Cricketers. The scheme is now available to use. Call the Community Transport team on 01962 846786. Details will be posted on the website and notice board. |
| e | Meeting with Safety Engineering Team: The installation of signs and white line painting at the garage were delayed due to inclement weather. Funding for the sign wasn’t available and the matter of placement is still under discussion between HCC (Ross Rawlings) and BDBC (Barry Ford). |
| g | Rights of Way: The main issues with the footpaths were the plank bridge on footpath 5 and the bridge over the Loddon. Sheila would email Matthew Beale. |
| h | Village Pond: Stratfield Saye estate is currently planning drainage work on Turgis Green in the New Year. It was hoped the pond would be included in this work. Simon would continue liaising with Paul Sedgwick. |
| i | Telephone Box: Sheila and Mandy were following up with BT as the PM felt it especially important we retain a public call box in view of the road safety record and the poor mobile phone coverage in the area. |
09.12.3 | | Planning.
Churchyard. Stratfield Saye estate had withdrawn the original planning application and submitted a new one. This addressed some of the previous concerns about identification of the right of way through the churchyard, however now included installation of a cess pit in the grave yard. This latter item was felt to be ill thought out and Sheila would raise the PM’s concerns with the planners.
There had been no response as yet from the Church Commissioners. |
09.12.4 | | Finance. |
| a | Pavilion Roof: Thanks were expressed to Councillor Keith Chapman for his swift response to our application for grant funding and £700 had been received. |
| b | Internal Audit: The PM has a new external auditor appointed, Wayne Rickard. |
| c | Budget next year: Possible projects discussed under item 09.12.8 |
09.12.5 | | Plan and Risk Register.
Jonathan had issued a revised plan. Sheila had supplied some changes to the risk register and Simon would incorporate these and reissue. |
09.12.6 | | Report on Transport Meeting.
Simon had unfortunately been unable to attend. |
09.12.7 | | Report on Mayors Reception.
Sheila, Simon and Jonathan had attended the Mayor’s reception. The main topics of discussion were the vision of Basingstoke and Deanes future in 2015 and the Power of Wellbeing. Slides from the discussions were available. |
09.12.8 | | Forward Planning. |
| a | Comments on the draft council should be forwarded to Sheila well before the 24/12. |
| b | The items circulated for discussion were agreed a good starting point. In no particular order these were: - Entrance posts for recreation ground (& top barrier)
- Map Board
- Artistic impression of village for Map board / Website / Brochure
- Welcome to the village brochure
- Foot way to Wellington
- Extend play equipment for adult training & exercise
- Beacon
- Plaque for pavilion ready for 2011
- Village Pond Clearance
- Ornamental / Fruit Tree planting on old layby on A33.
- Tidy up area around old telephone exchange
- Renovate milestone (not even sure where it is now).
- Improved village road signage
- Revamp website
Jonathan agreed to take these and formulate a strategy consistent with the village plan. This would allow the PM to consult with village residents, prioritise and potentially seek funding for these activities. We would aim to circulate something prior to the Village Social on the 26th January. |
09.12.9 | | Correspondence. |
| a | Access for all- footpath grants. The footway at the south side of the entrance to Spanish Green was prone to puddling causing pedestrians to use the road rather than the footway in inclement weather. Sheila would respond and see if funding was available to reinstate. |
| b | The Mayors charity Christmas concert was on the 12th December. |
| c | HARAH, the Hampshire local housing newsletter. |
09.12.10 | | Clerks correspondence |
| a | Audit commission had appointed a new external auditor. |
| b | Hampshire Roads update – Inroads. |
| c | HALC correspondence concerning the potential split of Hampshire and several other ALC’s from the NALC. |
09. 12.11 | | AOB. |
| a | The Clerk has been allocated a .gov email address by HCC. Another will be sought for the chair. |
| b | Keith was thanked for his contribution to the PM, both financially and with sound advice. |
09.12.12 | | Date of Next Meeting. Wednesday 20th January, 5pm at Potters Cottage. |
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