The Minutes of the Parish Meeting held 18^th Feb 2009 at 5pm in Potters Cottage

Present: Mrs S Campbell, Mr D Macnamara, Mr S Boase, Professor R Walker, Mr J Coyle. 

Apologies: WPC Jewel.

The minutes of the previous meeting on 14^th January approved.

09.02.i              Matters arising from the minutes:

a) Mr Malpas thinks we will have to start again and re-submit a compensation claim. He will write shortly.

b) D. Syckelmoore will start the edging this weekend at the recreation ground. Don will check it is in the right place. We need a written planting plan; Simon and Nicky will see to this and contact David. David has suggested that he should maintain the plants by weeding etc every three weeks throughout the first season at a cost of ₤20.00 per hour.   It was agreed this would protect our investment and to accept this.

c) The quotes Don had got for replacing the small gate were considered and it was decided to accept Bob Berry Fencing. It was decided not to go ahead with the posts at the entrance just yet.

d) Sheila has arranged a site visit with Barry Ford from BDBC to consider a new and more visible village sign, a sign indicating the recreation ground and the removal of the misleading Spanish Green sign. We will also check if he has any objection to white posts at the recreation ground entrance or if we need to contact Dan Beasant of Hampshire Highways.

e) It was suggested we have a friendly survey of the pavilion. Jonathon thinks he has found someone and will report back.

f) Village Plan: Sheila gave Jonathon a copy of Dummer Village Plan which seemed a more comparable size to us than most.   He will research this.

g) We still need to fine tune what documents we are offering and how for the new model publication scheme. Sheila and Simon will get together to discuss this on 26^th February.

h) It was clarified that the footpath behind Spanish Green is our footpath no.10 as far as the parish boundary. It then becomes Hartley Wespall footpath no.20.

09.02.ii              Report on Social: It was a very enjoyable evening but a little thin on numbers. If we run it next year it was decided that we should advertise it better, use coloured paper, put it in the ‘Loddon Link’. It was agreed parking had been very difficult but this was thought to have been caused by a private party. It was decided that though the food was good, more finger food would have been better. Mr W Hampson at the forge would like to be added to the list of invitees.

09.02.iii             Litter: Sheila reported that she had inspected the garage for litter but that day it was almost clear. Mr Coyle felt that the problem was that the litter often blew off-site up towards the ‘Cricketers’. It was decided to talk to the cleansing department to ask if they had any suggestions.

09.02.iv             Spring Walk: The 19^th of April seemed a good date. Simon will put this in the Loddon Link. A coloured flyer was suggested.

09.02.v             Finance: A copy of the latest page of the cash book was circulated and discussed.

09.02.vi             Planning: There were no applications in our parish this month. Sheila reported that the applications are now being sent in e-form. She will forward any relevant ones to the committee.

09.02.vii            Correspondence:

a) Sheila had received an email from the Cricket Club Captain regarding the lease renewal. It was agreed that it was not for them to dictate the terms and that if necessary we should use our own solicitor not theirs. We would rather keep this to a minimum on grounds of expense. Sheila has tried to contact Bruce Batting at BDBC but he is on holiday.

b) Correspondence from HAT regarding cold calling exclusion zones which seems a good idea.

09.02.viii           Date of next meeting: To be advised.