09.07.1 | | Matters arising from the minutes |
| a | Bench. The paper work in respect of the CEEF grant would be forwarded to Keith Frost at BDBC by the Chair. |
| b | Lease. The solicitor who had originally drawn up the lease for the cricket pavilion had offered a basic update of the paperwork (essentially changing the dates) for renewal for £300 +VAT. A response from the cricket club is still awaited as to their view on the wording of the lease and the Chair would follow this up for review at the next meeting. |
| c | Survey. The results of the village survey were reviewed. These would be published on the website. It was agreed the exercise had been useful and should be carried out again next year. The main issues highlighted were primarily noise and speed of traffic along the A33 and minor roads. |
| d | VAT. The Chair had not written to the VAT inspector as the letter concerning our status of VAT exemption had been reviewed by her and this made it clear we were exempt. |
| e | 40 mph Speed Limit. The Chair would follow up with our local councillor, Mr Chapman and the local highways officer regarding speed limits on major and minor roads and road surfacing. It was also felt a discussion with Hartley Wespall Parish Council would be useful to ensure we had a concerted approach. The Chair would discuss with Hartley Wespall Parish Council Chair. |
| F | New Gate. In order to help security it was agreed to purchase a lock and chain to fasten the new gate to the post. . |
| g | Village Diary. It was agreed to publish a village diary to highlight forthcoming events. The initial entries would be: Village cricket match - 23rd August Village walk – 4th October Village social – 25th or 26th January 2010 (TBC by Mr Coyle) AGM – June 2010 (TBC) |
| h | Parish Plan and Risk Register. It was agreed to review these outside the meeting. Comments on the Parish plan to Mr Coyle and the risk register to Mr Boase by 19th August in time for an updated version to be reviewed at the next meeting. |
| i | CEEF grant for Map Board. Mr Boase had submitted an application on behalf of the parish. A copy had been sent to the committee members. |
09.07.2 | | Planning. The cricket club had had to apply for planning permission for the new roof extension. There were no comments on the plans. |
09.07.3 | | Finance. |
| a | New Account Signatory. Professor Walker was elected as new signatory for the bank accounts. |
| b | Cheques. Cheques were signed for: Bob Berry Fencing £364.96 for the replacement gate. S Campbell £42.54 for the lock and chain for the gate. S Campbell £30.90 for the presentation tankard and engraving presented to Mr Macnamara. |
| c | New Minute Book. A new minute book (where a handwritten copy of all parish meeting minutes was maintained) would shortly be required as the current one was almost full. The Chair agreed to purchase one. |
| d | Savings Rates. The chair agreed to review the savings rates currently being provided. |
09.07.4 | | Correspondence. |
| a | Vol.com, the volunteer organisation newsletter. |
| b | CPRE newsletter. |
| c | Hampshire County Council (HCC) reporting abuse of traffic laws |
| d | BDBC saved local plans following the introduction of Local Development Framework (LDF) and demise of SEEDA. |
| e | Hampshire & IOW Trust rural funding grants |
| f | Playground maintenance. It was agreed to review this later in the year. |
09.07.5 | | Clerks Correspondence. |
| a | HCC pass plus driver skills training subsidies of £75 |
| b | HCC starting schools information |
| c | HCC survey regarding contacts with HCC highways department. |
09.07.6 | | AOB. |
| a | The farm machinery currently blocking vehicle access to footpath No. 4 beside the old telephone exchange was also blocking the footpath. Mr Boase agreed to contact the local farmer to get it moved. |
| b | The committee was asked to review the freedom of information act information currently on the website in draft form with a view to getting it agreed at the next meeting. |
09.07.7 | | Date of Next Meeting. 26th August 2009, 5pm at Potters Cottage |
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