09.11.1 | | Matters arising from the minutes |
| a | Mapboard funding: Sheila reported there might be another funding source and will send Simon a link to the LEADER programme (Emily Preston). |
| b | Pavilion lease: Sheila tabled an email from Edward Stancliffe and reported that the Cricket Club had dug up the cricket square without consulting the Parish Meeting (PM). Concerning the renewal of the lease, the cricket club was happy with the wording “repair and maintain” but would like the phrase “and replace as and when necessary” removed. Sheila will consult Penningtons on this point and then contact Edward Stancliffe. The Cricket Club will be expected to fund at least 50% of costs incurred in renewing lease |
| c | Village 30: Sheila has arranged to meet with Chris Patey from Mott Gifford on 5th November for him to explain the process for obtaining a 30 mph scheme in a village. Simon and Jonathan will attend if possible. |
| d | Bank document: Nat. West informed Sheila that the Clerk is now authorized as a second signature on cheques. |
| e | Taxi share: It has been agreed to extend the taxi share scheme to Stratfield Turgis. This scheme operates on Wednesdays and will collect passengers at the Cricketers. When Sheila receives the paper work, the scheme can begin. |
| f | Meeting with Safety Engineering Team: An email from Ross Rawlings (HCC Environmental Dept.) was discussed and considered helpful. The garage had agreed to have a sign about traffic emerging from Bottle Lane, the exact wording has yet to be agreed. Sheila to check whether Mr Rawling’s department will cover cost of sign and its erection. |
| g | Rights of Way: Simon will complete survey of the Parish footpaths to determine whether any repairs are required. It was noted that the new bridge over the Loddon needs some repair. |
| h | Review of Charter: This is a questionnaire sent by HCC to determine how it can more effectively work in partnership with local councils in the county. It was agreed that Simon would send link to other members to access the form. |
| i | Village Pond: The estate has a new digger which could be used to dig out the pond. Simon will contact Paul Sedgwick in a few weeks about the pond. |
09.10.2 | | Planning - Churchyard
The outcome of the planning application has not yet been decided but Sheila will inform the PM when planning approval has been granted. The PM has a copy of the original covenant concerning All Saints, Stratfield Turgis and Simon will scan and send it to members. Sheila will contact the Church Commissioners to see if the document is still extant. |
09.11.3 | | Finance. |
| a | Pavilion Roof: The bill for the Pavilion roof has now been received, £5803. The finance to cover this amount is as follows: £1915 CEEF grant; £1500 Pavilion account; £1000 Hampshire Playing Fields Assoc. The remaining cost will be divided between the PM and the Cricket Club. Sheila presented the current state of the PM’s receipts/payments which showed there was around £900 to cover expenditure for the rest of the financial year. Councillor Chapman suggested the PM applied for grant aid from his members’ development budget to cover the PM’s share of the roof repair costs. The application can be made on line. |
| b | Internal Audit: Sheila reported that our auditor, Eleanor Greene, wished to reduce the number of audits she undertook. HCC is setting up a team of auditors and Eleanor Greene will administer the scheme. It was agreed that while the PM would like to retain Eleanor Greene as our auditor, we would join the scheme but keep it under review. |
| c | Budget next year: The PM will receive £1100 from Basingstoke and Dean as a statutory grant. Sheila asked if the PM had any projects for the coming year. It was agreed that members would make a list of possible projects. |
09.11.4 | | Report on Country Watch meeting
Sheila attended a meeting on the morning of 4th November and reported that future development might now be east of Basingstoke (eg, Old Basing) but nothing had been decided. It was hoped that brown field site land would be found in the town for new housing. The position would be made clearer next year. |
09.11.5 | | Plan and Risk Register. It was agreed that Jonathan would incorporate Sheila’s comments and re-issue a plan for discussion at the next meeting. |
09.11.6 | | Correspondence. |
| a | Neighbourhood Watch (NHW): It was noted that David Sycklemoore’s Landrover had been stolen from his front garden and found at Beech Hill. Sheila will obtain information from PC Jewell regarding setting up our own NHW scheme. |
| b | BT: The PM had been asked if it wished to sponsor the phone box in the village as a monument, cost £1. It was agreed the PM would rather keep it as a phone box. Sheila will write to BT stating this. There had been 132 calls over the past year from the box |
| c | Road closure, Bottle Lane: this event had only lasted 10 minutes. It was noted the road would be closed at Elliott’s corner for BT work in the near future. |
| d | Mayor’s reception: This will take place on Monday 30th November, 6.30 for 7.00pm. There will be a talk entitled “Visions for the Borough for 2026”. Simon has agreed to attend. |
09.11.7 | | Clerks correspondence |
| a | Annual meeting on parish transport: Simon agreed to attend the meeting |
| b | Hampshire Local Councils: see item 09.11.1h. |
| | Local Council News: wwwhampshire-alc.gov.uk The following items were noted:
-more councils have achieved Quality Accreditation;
-does the PM want a free .gov email address?
-Older People’s Area Link (OPAL). There is a phone number which could be put on the “Link”;
-Garden Share Scheme;
-Trading Standards alert on scams. There is an email for messages;
-Community Orchards;
-Dashboard on Association’s website |
09. 10.9 | | Community forum. This is now live and Simon will put a link on the website and advertise in the Loddon Valley Link. |
09.10.10 | | Village Walk. A very successful village walk was held on 4 October |
09. 10.11 | | AOB. None |
09.08.12 | | Date of Next Meeting. Wednesday 9th December, 5pm at Potters Cottage. |
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